Protocol for Parent/Guardian to School Communication
During the course of the school year, situations may arise that require the parents/guardians of our students to contact District staff.
To assure a prompt response, the following protocol has been established to provide guidance regarding to whom parents/guardians should address their questions and/or concerns. It is the Board’s hope that by following this process, the school district will be able to best meet the needs of students, parent/guardians and staff.
By encouraging proactive communication, we endeavor to increase collaboration and understanding with the ultimate goal of supporting what best meets the students’ needs, while also balancing the needs of the school and the district.
It is recommended that parents/guardians should first contact the individual closest to the source of the question. For example, the child’s teacher is the most appropriate person with whom to speak regarding a question about his or her school progress, classroom behavior, and educational program as he/she is most familiar with the child.
Parents/guardians should seek assistance from the building Principal if further guidance is needed. Depending on the situation, the Principal may refer parents/guardians to a specific department or person.
If the situation remains unresolved, the parent/guardian should contact Orvyl Wilson, Director of School Management, 732-873-2400 Ext. 285 firstname.lastname@example.org
Board of Education MeetingsGenerally, the Board of Education meets on the second and fourth Thursdays of the month in the Cafeteria of Franklin Middle School. The public session of these Board of Education meetings usually begins at 7:30 p.m.Generally, when the Board meets twice a month, the first of those meetings will be a Work Session Meeting and the second will be an Action Session Meeting.At the Work Session Meeting, the Board will have the opportunity to discuss and examine, in detail, new business and agenda items deemed for the Board's Action Session Meeting. Action items may be considered and action taken by the Board at these Work Session Meetings if a delay in Board action would substantially affect the matter.There will be two opportunities for public comment at a Work Session Meeting. In order to assist in the focus of the work before the Board at that meeting, the first public comment session will be limited to comments on agenda items only. The second public comment session will be available for members of the public to comment on any subject.The second meeting of the month will be an Action Session Meeting. At the Action Session Meeting the Board of Education will conduct its regular district bueinsss, including but not limited to, taking action on the items discussed at the Work Session Meeting.There willl be one opportunity for public comment at an Action Session Meeting. The public may speak on any topic at that time. In order for the Board to hear the public's questions, comments and opinions, this public comment session will take place before the Board takes action at the meeting.
For details, special meeting dates or changes see: local newspapers; District website (www.franklinboe.org); Comcast Channel 27/Verizon Fios Channel 34; or call 732-873-2400 Ext. 555.
As per Board Policy 9325.2, public participation shall be governed by the following rules:
- All persons wishing to participate in a public meeting shall register their intent by raising their hand when requested to do so by the presiding officer.
- A participant must be recognized by the presiding officer and must preface comments by announcement of his/her name, place of residence, and group affiliation, if appropriate. The selection of a group spokesperson is encouraged.
- Each statement shall be directed to the presiding officer; no participant may address or question Board members individually.
- Each statement made by a participant is limited to five minutes in duration.
- No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard and time permits.
- The presiding officer may:
- Interrupt, warn, or terminate a participant’s statement when the statement is too lengthy, obscene, or disruptive to the meeting;
- Request any individual to leave the meeting when that person is disruptive to the meeting;
- Request assistance of law enforcement officers in the removal of a disorderly person when that person’s conduct interferes with orderly progress of the meeting;
- Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action; and
- Waive these rules when necessary for the protection of privacy or the efficient administration of the Board’s business.