As detailed in Policy and Regulation 7510, the Board of Education believes the use of district school buildings and grounds should be made available for community purposes, provided that such use does not interfere with the educational and co-curricular programs of the district.

Users of district school buildings and grounds agree to abide by these and all other applicable Board policies and regulations.

There is a priority of usage as well as categories of costs explained in Policy and Regulation 7510 and some key points are summarized below.

• School facilities and grounds are primarily for the use of district students , as such district events and those hosted by school connected organizations such as a PTO are given priority.

• Events reserved for other organizations are subject to being rescheduled, cancelled or relocated if the reserved space is needed by FTPS students.

• Local not for profit organizations formed for charitable, civic, social or educational purposes, which serve, or are made up of, either Franklin residents or FTPS students, will be given priority and reduced costs over other organizations. The organization must show proof of not for profit status and must show proof that 75% of its membership, or those it serves, are from Franklin Township.

• Other not for profit organizations which provide services which benefit the residents of Franklin Township will be given consideration for facility rental, as will community religious groups; bipartisan community political organizations and private groups and organizations.

Use of district facilities for private social functions is prohibited.

All those wishing to utilize the district school buildings or grounds will need to:

• create an account using the on line reservation system

• submit their reservation request, no less than one month and no more than three months before the desired date;

• pay an annual reservation fee of $50.00

• complete and submit a hold harmless agreement;

• obtain and submit a certificate of insurance for the event or date(s) of use;

• pay all applicable rental and *staffing fees before the event occurs;

• obtain Board of Education approval, if necessary.

• Additionally, youth sports programs must read and agree to abide by the guidelines for prevention and treatment of sports related head injuries.

Also, please note the following:

The Franklin High School auditorium will be not be available for outside organization use during the 26/27 school year.

Due to the increased chance of inclement weather and increased use by the district, use of the facilities by outside organizations from during the months of December, January, February, May and June will be very limited. Additionally, the availability and cost of facilities use by outside organizations may be affected when the school is not is session, for example, if the school is closed for a Holiday or a Professional Development Day.

While we are proud of the professional atmosphere our district performance facilities and equipment, they were created as a learning environment. Therefore we may not be able to accommodate very large groups or events which exceed the hours of operation.

*The district in accordance with Board Policy and Regulation, will determine how many custodial; security and specialized staff, i.e., audio visual technicians or food services personnel an event may require. All estimated staffing fees must be paid before the event. However, if after the event additional staff hours were deemed necessary, the organization will be additionally billed after the event. There is no use of kitchen space or equipment during the summer months. Additional support, by the Franklin Township Police Department may also be required for large events. Organizations will contract the FTPS directly upon the request of the district.

After you have read the information on this page, if you have any further questions, please call

732-873-2400 x 498 or email facilitiesuse@franklinboe.org